Job Description

Description

Our Mission: Keep Washington Safe and Working!
Our Values: Customer Focus One L&I Respect Diversity Equity and Inclusion Learning and Growth Reliability

Job Highlights

Please Note: This opportunity is open to current L&I employees only. For this position telework is permitted part time with 2 days per week in office. The assigned duty station for this position is Tumwater Washington.

As our Administrative Assistant 3 youll support the Prevailing Wage Program Manager & Industrial Statistician along with all program staff in their mission to ensure compliance on public works jobs and adhering to all employment compliance

requirements. Youll use your organization and customer service skills to keep the program running.

Duties

Some of what youll do:

• Monitors the Program Managers email inbox calendar schedules meetings secures rooms drafts meeting agendas takes meeting minutes and distributes to attendees after meetings conclude.
• In collaboration with program supervisors submits requests into Security & Technology Access Request Service (STARS) for new employees or staff who are transferring in/out of the program area and coordinates onboarding and offboarding processes for all program staff.
• Supports the Program Manager on all purchase requests from program staff to ensure they have the tools and resources to carry out the functions of their job.

• Monitors purchasing card account transactions for the Prevailing Wage Program.
• Manages inventory for the Prevailing Wage Program by tracking assigned equipment (i.e. laptops monitors keyboards cell phones ergo equipment projectors cameras or other electronics) software licenses and subscriptions including the Information Technology Service Manager (ITSM) submittals for program staff as needed.
• Reviews destroys or archives existing records based on retention schedules.
• Screens prioritizes distributes and manages all physical mail for the program.
• Supports Public Disclosure and Direct Reply processes and facilitates needs/requests for data from internal and external sources as appropriate.
• Manages permissions/accesses for confidential electronic records (recruitments etc.)
• Provides direction and instruction under delegated authority of the Prevailing Wage Program Manager.
• Prepares and organizes committee meetings and coordinates travel arrangements

Qualifications

Required:

• High school graduation or GED.

AND

• Three years of progressively responsible experience in office/clerical secretarial bookkeeping accounting or general administrative work.

OR

• An Associates degree in business administration public administration or general administrative work

AND

• One year of experience as an Administrative Assistant 2 OR two years as an Administrative Assistant 1.

Please Note: Formal education will substitute year-for-year for experience.

Desired:

• Knowledge of Outlook Word Excel PowerPoint.
• Strong verbal and written communication.
• Attention to detail.
• Self-motivated and organized.
• Maintain Confidentiality Integrity and trustworthiness to maintain confidentiality in accordance with state statute information sharing agreements and internal policy.
• Multi-Tasking Ability to prioritize and perform multiple tasks simultaneously handle interruptions appropriately and return to incomplete tasks.
• Critical Thinking Ability to use deductive reasoning to identify issues based on information received.
• Customer Service Skills Skilled at providing customer service; listen attentively identify issues provide options fulfill services and/or exercise knowledge of laws and regulations to assist upset confused demanding or otherwise difficult clients customers consumers and other stakeholders.
• Word Processing Skills Ability to type a minimum of 50 words per minute.
• Lean Methods Learns and applies Lean methods to simplify work processes improve service reduce delays and eliminate waste.

Supplemental Information

Things You Need To Know

To help you maintain a proper work-life balance teleworking is one of the work schedule options for this position for three of the five work days per week with two days reserved for coming into the office. The assigned duty station for this position is Tumwater Washington. L&I also offers flexible custom work schedules.

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employees career. Click on the Benefits tab to learn more.

At L&I your voice addition L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3.3 million workers. Take a look at this brief video and learn more about why L&I is an employer of choice.

For this position telework is permitted part time with 2 days per week in office. The assigned duty station for this position is Tumwater Washington.

For positions where in-office work is necessary the frequency of telework will be discussed with the supervisor of the position at the time of offer.

To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.

Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you it is in your best interest to identify the knowledge skills and abilities that address the required and desirable qualifications described in the announcement.

Please include the following documents with your application:

1. A describing specific qualifications.
2. A current detailing applicable experience and education.
3. A list of at least three professional references with current telephone numbers.

Please do not attach or place any medical information (vaccination status included) within the application resume or cover letter. If you do we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.

To learn more about our hiring process timeline at L&I please visit our L&I recruiting page at Hiring Process at L&I . If you would like to read our website in a language other than English scroll up to the top of the page to select your language of choice from the banner.

Background Check Notice

Prior to a placement in this position a background check including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

For positions requiring travel you must have a valid unrestricted drivers license and have insurance if driving a privately owned vehicle on state business.

• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
• Applicants selected to move forward in the hiring process will be contacted by email to schedule a skills assessment. Assessments are proctored remotely via Zoom or Microsoft Teams.

Did You Know

Washington is Americas Top State to live play and work according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work L&I provides one of the most competitive benefits packages in the also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules.L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy) NGB 22 or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information contact L&Is .

Diversity Equity and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the agency mission. Having a diverse workforce is this agencys greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process or those needing this announcement in an alternative format may call . TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting program or the agency please contact Haleigh Missildine (she/her/hers) at .

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