Job Description

Requisition No: 847915 

Agency: Division of Emergency Management

Working Title: Grant Manager - 31001590

 Pay Plan: CS Exempt (EOG)

Position Number: 31001590 

Salary: $51,964.04 

Posting Closing Date: 03/18/2025 

Total Compensation Estimator 

Grant Manager
Bureau of Mitigation
State of Florida Division of Emergency Management
This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”. 

Position Overview and Responsibilities:

This Grant Manager position reports to the Non-Disaster Program Manager in the Non-Disaster Unit of the Bureau of Mitigation. General duties and responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, the Pre-Disaster Mitigation (PDM), the Building Resilient Infrastructure and Communities (BRIC) programs, and any other assigned grants. 

General duties and responsibilities consist of:

• Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, Building Resilient Infrustructure and Communities (BRIC), and Pre-Disaster Mitigation (PDM) programs, etc.
• Provide assistance to eligible sub-applicants including local governments on Non-Disaster mitigation projects, review sub-applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including developing contracts, developing scopes of work and budgets, monitoring projects from beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, preparing closeout reports and other work related to the Non-Disaster programs. 
• Provide assistance to eligible sub-applicants in submitting sub-applications for construction hazard mitigation projects and non-construction hazard mitigation projects. 
• Assist the Non-Disaster Program Manager in identifying program priorities, monitoring program status, and assist with the development of spreadsheets and related management tools.
• Coordinate with the State Floodplain Management Office as needed to fulfill all grant and/or project compliance issues.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of Presidential declared or non-declared disasters.

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and strong written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to work independently, and under close supervision in performing detailed job tasks and assignments.
• Skill in using the computer and Microsoft Office programs.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• Florida Certified Contract Manager or ability and willingness to obtain it within the first 12 months of employment.

Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. 

Successful completion of background screening will be required for this position. 

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.

Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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