Job Description

NYC Alliance is seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate must be fluent in Mandarin and English, possess excellent communication skills, and be able to handle a fast-paced and dynamic work environment.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including managing schedules, emails, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Conduct research and prepare reports, presentations, and briefing materials as needed.
• Arrange travel, accommodations, and itineraries for the CEO.
• Assist in coordinating and attending meetings, taking minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Translate documents and communications from Mandarin to English and vice versa.
• Support business operations by liaising with partners, clients, and key stakeholders in China and other Mandarin-speaking regions.
• Assist with special projects and other duties as assigned.

Requirements

• Fluency in both Mandarin and English (written and spoken) is required.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently and maintain confidentiality.
• Flexibility to accommodate the CEO’s schedule, including occasional travel and after-hours availability.
• High level of professionalism and discretion.

Benefits

• Competitive compensation packages
• Medical, Dental, Vision, FSA
• Retirement Savings Plan Match
• Summer Fridays
• Discounts and More!
• The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.

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