Job Description
Assurance Administrative Assistant Location Dubuque, IA : Overview:
Location: Dubuque, IA Work Arrangement: In-office
Responsibilities: A Day in the Life: A typical day as a Assurance Administrative Assistant might include the following: - Answer phones with professionalism, greet clients and direct them to the correct person.
- Work with spreadsheets, track data in a database, time record keeping and client maintenance.
- Assist office administrator, partners, managers and staff with all office activities, including: coordinating client meetings, scheduling appointments, and composing correspondence.
- Review, sort and route incoming mail; distribute outgoing mail.
- Order and stock supplies.
- Assist with accounts receivable
- Run office errands when necessary.
- Coordinate catering for meetings
- Make arrangements for travel and various meetings via conference calls, videos conference and webcasts.
- Lead support for report processing.
- Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through Word processing, spreadsheet, and PDF tasks.
- Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
- Prepare and assemble reports, company materials, and client documents as directed.
- Conduct proofing and formatting of financial statements before they are processed.
- Process client confirmations.
- Assist Tax administrative support in off-season.
- Comfortability using Microsoft Teams and share screens to communicate with your Team located in other offices.
- Open to new challenges and assist with special projects as requested.
- Have regular and predictable attendance.
Qualifications: Who You Are: - You thrive in a high-volume, fast-paced work environment.
- You are a multi-tasking master, and there has never been a deadline you could not meet.
- You hold yourself to the highest professional standards and maintain strict client confidentiality.
- You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
- You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
- You are proficient in:
- Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
- Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
- DocuSign: including creating, sending, and tracking documents for e-signature.
- Adobe Acrobat: including creating, editing, and commenting on PDFs.
- Microsoft Outlook and Teams.
- You have a high school diploma and 3+ or more years of experience in administrative support.
- Experience in public accounting administration is a plus.
- You have strong written and verbal communication skills.
- This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.
For extra assistance in your job search journey, explore EB Career Resources—a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.
Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.
Job Tags
Full time, Work at office, Local area, Visa sponsorship,