Job Description

Introduction

READTHIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.

THIS IS A REOPENING OF ACONTINUOUS EXAMINATION. If you have previously applied or started anapplication for Administrative Specialist I Examination #read this entirebulletin. There are specific instructions on how to reapply for this position.

PLEASE CONTACT THEEXAMINATION ANALYST ANGELICA CUEVAS AT TO HAVE YOURPREVIOUS APPLICATION RELEASED BACK TO YOU.

The scores and dispositionsof candidates for this examination will be merged with previous examparticipants. If you have previously submitted an application and choose toreapply you new score/disposition will replace your current disposition.

Supplemental Questionnaire: A properly completedSupplemental Questionnaire must be submitted with each and Supplemental Questionnaires must be in the possession of theHuman Resource Services Department by 5:00:00 p.m. on the Last Day forFiling. Failure to submit the Application or Supplemental Questionnairewill result in disqualification.

Applications and Supplemental Questionnaireswill only be accepted online.

DESCRIPTION

THE AGENCY

Alameda County located on the east side of San Francisco Bay is Californias seventh-largest county. The County employs 9700 full-time employees and operates on an annual budget of $3.4 billion. Oakland the County seat is Californias eighth largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities unincorporated communities and rural areas. As a major urban county Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources countless recreational opportunities and an array of fine public and private colleges and universities.

THE POSITION

Under direction the incumbent will provide professional level administrative operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required.

Administrative Specialist I/II is a flexibly staffed class series with the work normally performed at the II level but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one-year full time service. Appointment at the I level will not be extended beyond one year.

For more detailed information about the job classification visit: Administrative Specialist I (#0218)

IDEAL CANDIDATE

In addition to meeting the minimum qualifications the ideal candidate will demonstrate the ability to:

• Plan and organize work activities manage several tasks at once and establish a course of action for self and others to ensure timely and efficient completion of work.
• Identify issues problems or opportunities and determine appropriate course of action.
• Provide leadership and direct supervision to a small group of administrative/clerical support staff.
• Prepare update and present reports correspondence or other documents.
• Diligently watch over job processes tasks and work products to ensure freedom from errors omissions or defects.
• Work cooperatively with others inside and outside the organization to accomplish objectives and build and maintain mutually beneficial partnerships.
• Utilize and stay current on available technology and office equipment.
• Deliver clear effective communication both orally and in writing and take responsibility for understanding others.
• Conduct research analyze data generate reports and make recommendations to management.
• Monitor contracts revenues and expenditures; and
• Provide administrative guidance support and expertise to assigned department/division.

VACANCIES

Administrative Specialist I is a countywide classification; positions in this class can be found in departments throughout Alameda County. This recruitment is to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification.

MINIMUM QUALIFICATIONS

EITHER I:

Experience:
Equivalent to two years of full-time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorneys Office Hospital Authority and the Consolidated Courts).

Completion of the Alameda County Management Academy Management & Supervision Certificate Program may substitute for six (6) months of the required qualifying experience.

OR II:

Education:
Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration or a field related to the work.

(Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.)

Experience:
Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable.

Licenses: Specified positions may require possession of a valid California drivers license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Principles of public administration.
• Practices and techniques of administrative analysis and report preparation.
• Computer applications related to the work.
• Budgetary and financial record keeping techniques.
• Office administrative practices and procedures including records management and the operation of standard office equipment.
• Basic supervisory principles and practices.
• Basic public personnel purchasing and contract administration practices.

Ability to:

• Plan and conduct administrative organizational and operational studies.
• Research compile and summarize varied information evaluate alternatives and reach sound conclusions.
• Interpret explain and apply complex policies regulations and procedures.
• Plan assign and review the work of a small staff on a project or day-to-day basis.
• Prepare clear and accurate reports correspondence procedures and other written materials.
• Represent the department and the County in meetings with others.
• Organize and prioritize work and meet critical deadlines.
• Maintain accurate records and files.
• Exercise sound independent judgment within established policies and guidelines.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:

1. A review of candidates application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2. A review of the supplemental questionnaire to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process.
3. An oral examinationweighted as 100% of the candidates final examination score. The oral interview will be administered virtually and may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS .

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position in which case the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work.

For more information on the Civil Service Selection process please visit the What You Need to Know section of our website Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	5:00:00 p.m. Tuesday November 25 2025
Review of Minimum Qualifications:	by December 9 2025
Review of Questionnaire for Best Qualified:	by January 13 2026
Virtual Civil Service Pre-Recorded Oral Exam Rating of Interviews:	January 13 - January 23 2026 January 26 - February 2 2026
Notification of Results:	February 13 2026

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA) Federal Americans with Disabilities Act (ADA) Alameda Countys Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable order to qualify for a reasonable accommodation applicants must have a disability/medical condition pursuant to the ADA FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures please visit our website County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

• Medical HMO & PPO Plans
• Dental HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance Critical Illness Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness Incentive Based Programs Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks cell phone etc.)
• Child Care Resources
• 1 st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

Allnotices related to County recruitments for which you have applied will besent/delivered via email. Please add @ @ and accepted addresses to any emailblocking or spam filtering program you may use. If you do not do this youremail blocking or spam filtering program may block receipt of the noticesregarding your application for recruitments. You are also strongly advised toregularly log into your County of Alameda online application account to checkfor notices that may have been sent to you. All email notices that will be sentto you will also be kept in your personal online application account. You willbe able to view all of your notices in your online application account byclicking on the My applications button on the Current Job Openingspage.

Pleasetake the steps recommended above to ensure you do not miss any notices about arecruitment for which you have applied. The County of Alameda is notresponsible for notices that are not read received or accessed by anyapplicant for a County recruitment.

NOTE:All notices are generated through an automated email notification to the email boxes and are routed to unmonitoredmailboxes. If you have questions please go to our website at .You may also contact the Human Resources Analyst listed on the job announcementfor the recruitment for which you have applied.

AngelicaCuevas Human Resources Analyst

HumanResource Services County of Alameda

DISASTER SERVICE WORKER

AllAlameda County employees are designated Disaster Service Workers through stateand local law. Employment with the County requires the affirmation of aloyalty oath to this effect. Employees are required to report to work asordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

AlamedaCounty has a diverse workforce that is representative of the communities weserve and is proud to be an equal opportunity employer. All aspects ofemployment are based on merit competence performance and business County does not discriminate in employment on the basis of racecolor religion sex (including pregnancy and gender identity) nationalorigin political affiliation sexual orientation marital status disabilitygenetic information age membership in an employee organization retaliationparental status military service or other non-merit factors protected underfederal state and local law. Alameda County celebrates diversity and iscommitted to creating an inclusive and welcoming workplace environment.

Required Experience:

IC

Job Tags

Full time, Contract work, Temporary work, Live in, Work at office, Local area, Flexible hours,

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