Job Description

Administrative Services Assistant 2

 

Qualifications Education and Experience:   Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for Experience:   Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Substitution of Experience for Education:   Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Overview:   Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker, an organized multitasker who can anticipate needs before they arise, and is trusted to operate with independence, discretion, excellence and a high degree of professionalism.

Responsibilities

• Create time by managing calendars and keeping schedules focused and on target.
  
• Performs a variety of general staff administrative duties to support program operations.
  
• Drive clarity by aligning communications and logistics so every detail is on point.
  
• Tracking follow-ups, maintaining pace, and pushing priorities forward.
  
• Consults with director to determine costs, time, resources, and/or materials needed to complete an initiative.
  
• Monitors orders, employee time, and inventory of supplies.
  
• Assists in special assignments.
  
• Entering data into electronic databases to ensure accurate processing and record keeping.
  
• Using electronic office productivity software (MS Word, Excel) to perform daily tasks.
  
• P ulling relevant information from electronic databases 
  
• Maintaining account entries in electronic databases to ensure accurate record keeping
  
• M ay be responsible for making travel arrangements and ordering office supplies as needed
  

 

Competencies (KSA's) Competencies

• Resourcefulness
  
• Customer Focus
  
• Organizational Savvy
  
• Instills Trust
  
• Drives Engagement
  

Knowledge

• Clerical
  
• Communications and Media
  
• Customer and Personal Service
  
• Computer Software
  

Skills

• Active Learning and Listening
  
• Learning Strategies
  
• Mathematics
  
• Monitoring
  
• Judgment and Decision Making
  
• Typing
  
• Keyboarding
  
• Telecommunications
  
• Customer Service
  

Abilities

• Mathematical Reasoning
  
• Written Comprehension
  
• Speech Clarity
  
• Speech Recognition
  
•  
  

Standards

• A valid driver's license is required for this position.
  

Job Tags

Permanent employment, Full time, Work at office,

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