Job Description

Posting Number

req22428

Department

Law Administration

Department Website Link

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The James E. Rogers College of Law is accepting applications for an Administrative Operations Professional to join their Finance Office. This position provides administrative support for the College of Law, including financial transaction processing and assisting, creating, and distributing internal financial reports. We are seeking a team player with a high level of professionalism, accuracy, and attention to details, as well as the ability to set priorities and handle multiple projects. The ideal candidate will also possess excellent interpersonal and customer service skills.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Financial Transactions:

• Processes financial documents such as Disbursement Vouchers, Travel and Expense Reimbursements, Requisitions, Purchase Orders, and ICONs
• Processes SETs, GECs, DIs, Account Transfers, and Position Distributions to correct accounting information

Purchasing Card Handling:

• Serves as Department P-Card Holder and manages the use of the department P-Card to ensure compliance with P-Card and the UA policies and regulations
• Reconciles Administration P-Cards
• Makes purchases on behalf of faculty and staff when needed

Develops and distributes the monthly recurring Faculty Allotment reports:

• Follows the Finance Office instructions and produces monthly FA reports
• Emails the reports to appropriate faculty according to the instructions given
• Coordinates with other finance office personnel and provides guidance to faculty and answers faculty questions

Accounting:

• Reconciles and manages assigned Law accounts
• Assists the business manager to communicate with faculty and staff to ensure compliance with the university and accounting regulations

Other duties as assigned, that may include:

• Coordinate with faculty support of Limited Time Adjunct onboarding
• OPS form routing and preparation
• Assist in cash handling such as dropping off physical checks to the bursar's office as necessary.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required
• 1 year of relevant work experience required

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.00

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$25.50-$31.87

Compensation Type

hourly rate

Grade

7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.


The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$25.5

Grade Range Midpoint

$31.87

Grade Range Maximum

$38.25

Career Stream and Level

PC1

Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Michiko Pinnington,
Director, Financial Operations
michikop@arizona.edu

Open Date

4/8/2025

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

Job Tags

Hourly pay, Holiday work, Full time, Part time, Work experience placement,

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