Job Description

Description

Title: Administrative Officer

Position Number:T

Hiring Unit: SCH OF LAW

Location: UH at Manoa

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Position is temporary with the possibility of conversion to permanent

Duties and Responsibilities

• *Serves as senior fiscal administrator with $25000 purchasing authority and human resources professional.
• *Negotiates and resolves complex compliance budgeting procurement and financial management issues with funding agencies and/or appropriate University officials.
• *Provides guidance to school personnel in the securing of bids and quotations for purchases as required by state university federal and extramural funding agency policies and procedures.
• *Provides detailed cost analysis to assist in the evaluation of proposals.
• *Contributes to the development implementation and maintenance of a financial management reporting system.
• *Provides technical advice interpretations and/or makes effective recommendations regarding applicable policies procedures and other administrative requirements to administrators faculty and staff including documenting the procedures for reference.
• *Develops and implements internal policies and procedures to enhance the efficiency and effectiveness of financial and personnel operations.
• *Responsible for overall fiscal and grants management including but not limited to: pre-award account establishment and maintenance budget and budget forecasting procurement personnel disbursing reporting and closeout.

• *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
• *Ensures compliance of personnel actions with collective bargaining contract provisions; keeps abreast of provisions and changes to collective bargaining agreements of three bargaining units pertinent to the School of Law.
• *Assists the Administrative Services Manager in the management of human resources for the School of Law.
• *Provides advice and guidance on the most effective and efficient fiscal/personnel methods of managing various programs such as Research Corporation of the University of Hawaii (RCUH) Office of Research Services (ORS) and UH Foundation etc.
• *Assists in the management and administration of the schools general fund budget including budget preparation allocation position control fiscal management purchasing and inventory control functions.
• *Researches and assists in preparing documentation for special projects and reports as assigned by the Administrative Services Manager.
• *Keeps abreast of and interprets current policies procedures regulations directives and State and Federal statutory laws and rules i.e. Hawaii Revised Statutes Federal Acquisition Regulations Uniform Guidelines for federal awards and granting agency guidelines.
• *Serves on special projects such as helping to generate data for expenditure monitoring and reporting including critical matters such as annual and ten-year accreditation reviews by the American Bar Association (ABA) and American Association of Law Schools (AALS).
• Attends additional professional training sessions to ensure compliance with the changes to the Universitys administrative policies sponsor policies and state/federal laws.
• *Advises Law School faculty staff students and guests and find creative solutions to unique employment relationships for vital programs such as the U.S. Supreme Court and Bright International Jurist-in-Residence Programs the Visiting Professors Program and the J-Term Program in which leading scholars and professors come to the Law School to teach specialized mini-courses every January.
• *Responds independently to audit and compliance issues.
• Other duties as assigned.

*Denotes essential functions

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration accounting public administration or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting finance and/or personnel management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Considerable working knowledge of principles practices and techniques in the area of professional administrative functions or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with professional administrative functions or project management.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Desirable Qualifications

1. Considerable knowledge of the mission goals programs and administrative practices of the University of Hawaii and the School of Law.

2. Extensive knowledge of and experience with federal regulations pertaining to administering grants contracts and cooperative agreements and with applicable state regulations.

3. Ability to exercise judgment tact patience and discretion in applying and explaining policies and procedures.

To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) Cover letter to the Selection Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met; (2) Resume; (3) Names and contact information (telephone number and email addresses) of at least three professional references; and (4) Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Late and/or incomplete applications will not be considered. All documentation become the property of the school.

Note: If you have not applied for a position before using NeoGov you will need to create an account after clicking on the APPLY button.

Inquiries: Wesley Kau

EEO Clery Act ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:

Required Experience:

Unclear Seniority

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